Academic Operational Policies

Subject: Full-Time Faculty Development and Evaluation Process Number:  AOP 203
Issued by: Vice-President Academic Date Issued:  January 2008
Supersedes: ACAD 116 Page:  1 of 1
Links:

Evaluation of Student Performance – AOP 224

Code of Conduct: Academic Employees – AOP 201

Professional Development Opportunities – AOP 214

Annual Faculty Development Form

Revision
Date:
 March 2, 2016

Full-Time Faculty Development and Evaluation Process

Purpose

Loyalist College faculty development and evaluation process is designed, developed and administered as a partnership between faculty and their deans.

Loyalist College is committed to the implementation of faculty development and a performance review process for all probationary and full-time faculty. The process is intended to support faculty in their teaching and learning strategies, professional growth, institutional effectiveness and program quality assurance. This process should support faculty in examining how their knowledge, skills and curriculum delivery strategies contribute to the high quality learning experiences available to our students.

Policy

  • All full-time, non-probationary faculty will be subject to a formative annual faculty development and evaluation process.
  • All probationary faculty members will be subject to a completed faculty development and evaluation process as per the requirements of the Article 27.02D in the Collective Agreement.

Procedure

The faculty development and evaluation process at Loyalist includes three (3) critical sources of input:

  • Self-reflection
  • Student input gathered as feedback from the student learning experience survey
  • Dean as direct supervisor of faculty who work at Loyalist

Annual Faculty Development Self-Assessment Form – Process

The process for administering the annual faculty self-assessment form with full-time non-probationary faculty will usually be as follows:

  1. Faculty are given the form at the beginning of the academic year and asked to fill out the first section which focuses on the faculty’s response to the results of the previous semester’s student learning experience survey, the dean or chair’s classroom visit and identifies areas of development with an action plan.
  2. Section 1 is to be completed and submitted to the dean by September 30th of each year.
  3. Faculty complete part 2 of the annual faculty development self-assessment form which allows faculty to comment on the achievement of their goals over the course of the academic year.
  4. Section 2 is to be completed and submitted to the dean by June 15th of each year.

Student Learning Experience Survey – Process

The process for administering the student learning experience survey will usually be as follows:

  1. The student learning experience survey is administrated to all live courses in the College’s learning management system (LMS) in each semester, each academic year.
  2. The student learning experience survey will be administered in the last third of the semester.
  3. The survey will be active on the LMS for a period of two (2) weeks. The faculty will emphasize participation in completing the surveys.
  4. Office coordinators will provide a confidential report of responses via email to the dean.
  5. Faculty will receive their reports via the dean’s office.
  6. The dean will arrange to have dialogue with the faculty as required.

Other:

  1. One (1) survey will be administered to team-taught courses as the responsibility for the success of the course is shared amongst the associated faculty.
  2. Students assigned to clinical settings will have an opportunity to provide feedback on their clinical teacher and their learning experiences in the clinical setting. Arrangements for the administration of these surveys will be coordinated by the dean.
  3. The process for the faculty development and evaluation process with full-time non-probationary faculty will be as follows:
    • Each full-time faculty member will meet at least once annually with his/her dean to:
      • Review the results of the student learning experience surveys.
      • Review the annual faculty self-assessment form regarding the faculty member’s objectives/goals attained over the past year.
      • Discuss objectives/goals for the next year.
      • Discuss the dean’s perception of the same issues.
      • Assess and document any internal and/or external support and resources which may be needed to help the faculty member achieve his/her goals.
    • This discussion should include new trends, reflection on the individual’s teaching practice, new knowledge gained about teaching, and areas that may require further development. The annual faculty self-assessment form also provides an excellent opportunity to document personal highlights – completion of academic credential or training requirements, participation/leadership in a community or professional activity, etc.

The process for faculty development and evaluation for full-time probationary faculty will be as follows:

  1. Each full-time, probationary faculty member will have a class visit from the dean each semester of their probationary period. The faculty member must arrange a mutually convenient date and provide the following, one (1) week prior to the visit:
    • A lesson plan
    • A week-by-week plan
    • Course outline
  2. Following the class visit the faculty member will be required to attend a meeting with the dean to discuss the written summary of the class visit.
  3. Each full-time, probationary faculty member will meet at least once each semester of their probationary period with his/her dean, to:
    • Review the results of the student learning experience surveys.
    • Review a brief self-reflection from the faculty member of objectives/goals attained over the past year.
    • Discuss objectives/goals for the next year.
    • Discuss the dean’s perception of the same issues.
    • Assess and document any internal and/or external support and resources which may be needed to help the faculty member achieve his/her goals.