Board of Governors Standing & Ad Hoc Committees

The Board conducts its business largely through the Academic, Student Affairs, Finance and Corporate Services, Audit and Executive and Nominating committees which bring recommendations to the full Board at regularly, scheduled meetings.

Standing Committees

ACADEMIC COMMITTEE: The Academic Committee is a Standing Committee established to advise the Board on the academic and advocacy affairs of the College and other matters that may be referred to it by the Board. The Academic Committee shall be composed of a minimum of seven (7) Governors, one of whom shall be elected by the Board as chair of the committee and shall, for the purposes of such committee and at the meetings of such committee, perform the function of Chair.

AUDIT COMMITTEE: The Audit Committee is a Standing Committee established to assist the Board in connection with all matters that may be referred to it by the Board. The Audit Committee shall be composed of: (a) at least four (4) External Governors, one of whom shall be elected by the Board as chair of the committee and shall, for the purposes of such committee and the meetings of such committee, perform the function of Chair (b) the Vice-President Responsible for Corporate and Financial Services and the Treasurer (where the Treasurer is someone other than the Vice-President Responsible for Corporate and Financial Services), who shall be non-voting members of the committee; and (c) the President who shall be a non-voting member of the committee.

EXECUTIVE AND NOMINATING COMMITTEE: The Executive and Nominating Committee is a Standing Committee established to assist the Board in connection with the annual search for new Board nominees and to assist the Board in carrying on the affairs of the College in connection with all matters that may be properly referred to it by the Board. The Executive and Nominating Committee shall consist of the Chair, the Past Chair, the Vice-Chairs, the President and the chairs of the other Standing Committees.

The Executive and Nominating Committee is empowered to act on behalf of the Board during the summer as well as on other occasions when a quick decision is required and it is not practicable to achieve the requisite quorum of Governors.

FINANCE AND CORPORATE SERVICES COMMITTEE: The Finance and Corporate Services Committee is a Standing Committee established to advise the Board on the financial, administrative and governance matters of the College and other matters that may be referred to it by the Board. The Finance and Corporate Services Committee shall be composed of a minimum of seven (7) Governors, one of whom shall be elected by the Board as chair of the committee and shall, for the purposes of such committee and at the meetings of such committee, perform the function of Chair.

PROGRAM ADVISORY COMMITTEES: In accordance with the OCAAT Act and the “Framework for Programs of Instruction” Policy Directive, the Board shall establish a Program Advisory Committee for each program of instruction or cluster of related programs offered at the College, as more specifically set out in Appendix 2 of Bay-Law 1, which Program Advisory Committees shall be committees of the Board.

STUDENT AFFAIRS COMMITTEE: The Student Affairs Committee is a Standing Committee of the Board of Governors established to oversee strategic initiatives relating to the student experience and referring these items to full Board. Committee members shall be the same as the Board of Governors Academic Committee. The Executive Director, Student Life and Leadership (non-voting) as a resource member of the Committee.

Ad Hoc Committees of the Board 

BY-LAWS AND POLICIES COMMITTEE: The By-Laws and Policies Committee is comprised of a minimum of three external governors, one of whom shall be chosen as Chair of the Committee. The Chair of the Board of Governors and the President are ex officio members. The Vice-President responsible for Finance shall act as Executive Officer of the Committee.

CAPITAL CONSTRUCTION COMMITTEE: Chaired by the Vice-President, Finance and Corporate Services, this Committee’s membership includes the President, all Vice-Presidents, the Executive Director of College Advancement, the Director of Facilities Services, the Director of Financial Services, and a member of the Board of Governors. This Committee exists as an adjunct to the Finance and Corporate Services Committee of the Board of Governors, in order to deal with certain aspects of capital construction projects.

LOYALIST COLLEGE COUNCIL: In accordance with the OCAAT Act and the “Governance and Accountability Framework” Policy Directive, the College hereby establishes the Loyalist College Council, the mandate, composition, membership and structure of which is established in Appendix 3 to Board By-Law 1. The Loyalist College Council is not a committee of the Board.

FOUNDATION BOARD: The College Foundation was established in 1995 to provide leadership in meeting the goals for long-term development and fund raising to benefit the students and programs at Loyalist College. The board shall be comprised of nine (9) directors. There shall be four (4) directors from the College and five (5) directors from the broader community. The four (4) directors from the College shall include the President of the College, the Chair of the board of governors of the College, the Chief Financial Officer of the College, and the senior administrator responsible for advancement at the College. The affairs of the Corporation shall be managed by the board who may exercise all such powers and do all such acts and things as may be exercised or done by the Corporation that are not by the by-laws or any special resolution of the Corporation or by statute expressly directed or required to be done in some other manner.