Academic Operational Policies

Subject: Course Outlines Number:  AOP 204
Issued by: Vice-President Academic Date Issued:  October 2004
Supersedes: ACAD 111 Page:  1 of 1

Evaluation of Student Performance – AOP 224

Code of Conduct: Academic Employees – AOP 201

Program Quality Assurance – AOP 219

General Education – AOP 233

Educational Philosophy

Appendix A: Course Outline Due Dates

Appendix B: Ministry Policy – EES Segment

 September 2015

Course Outlines


Course outlines support the learning process by identifying course learning requirements, learning activities and learning resources, as well as the evaluation framework planned to assess student achievement.


  1. Faculty will provide every student with an approved course outline which will be reviewed by the faculty and students during the first week of class.
  1. Course outlines are to be provided in electronic format via the College’s Learning Management System (LMS).
  1. The course outline must reflect the curriculum as influenced by program outcomes, published standards and existing curriculum maps. Review and subsequent modification to the curriculum on the course outline should occur in collaboration with the program faculty team to ensure curriculum continuity and alignment across the program.
  1. At least one (1) month prior to the commencement of the course, faculty members will review and make appropriate revisions to all course outlines. The revisions will be reviewed by the program coordinator and approved by the designated academic administrator.
  2. Approved course outlines will be accessible to prospective students, PLAR candidates and other members of the College community, upon request.

Procedures, Roles and Responsibilities

  1. Faculty will prepare new and revise existing outlines, using the approved electronic College template and in alignment with the educational philosophy of Loyalist College.
  1. Faculty will submit the course outline electronically, at least one (1) month prior to course commencement, unless there are extenuating circumstances, to the appropriate program coordinator for review. Once reviewed, the course outline will be further reviewed and approved by the designated academic administrator.
  1. Faculty will post the approved course outlines to the students’ LMS prior to the first class.
  1. Any substantive changes to the course requirements, including assignments and evaluation components, as a result of the program team’s collaborative work, requires approval by the dean.
  1. Faculty will provide students written or electronic notice of dean approved changes in a timely manner.
  1. Office coordinators will save PDF versions of all approved course outlines on the Loyalist College P-Drive.
  2. Course outlines will:
    • Identify the appropriate program code, description, year and semester.
    • Identify the appropriate academic year, course name, course code and credit value.
    • List all faculty members assigned to the course and their contact information.
    • Define the delivery mode and hours per semester in the following categories: lecture, lab, field/placement, independent study, unsupervised lab time and total as per the definitions provided by the Ministry in the program delivery information (PDI) chart.
    • Identify prerequisites, corequisites and equivalent courses where applicable. As well, the outline should identify courses for which the course is a prerequisite as a means of informing the student of the consequences of being unsuccessful in the course being defined. This information is drawn from a central database, so faculty should confirm the currency of this information.
    • Cite the course description. This information is drawn from a central database, so faculty should confirm the currency of this information.
    • Identify appropriate course learning outcomes.
    • Identify the essential employability skills addressed in the course as defined by the Ministry, see Appendix B.
    • Identify whether it is a general education course and to what theme it relates, see AOP 233 – General Education.
    • Indicate the means by which a PLAR candidate may challenge a course.
    • List required tests, materials, resources or technical materials.
    • Break down the ways in which the student will be evaluated and how each mechanism relates to course learning outcomes and essential employability skills, recording the weighting of each.
    • Identify all other requirements of the course that related to a student’s success.
    • Clearly indicate the relationship of course components/course learning outcomes to elements of performance and learning activities/assessment/resources.