Academic Operational Policies

Subject: Field Trips Number:  AOP 205
Issued by: Vice-President Academic Date Issued:  October 2004
Supersedes: ACAD 112 Page:  1 of 2
Links: Code of Conduct: Academic Employees – AOP 201

Student Conduct: Positive Learning and Living Environment – AOP 209

Evaluation of Student Performance – AOP 224

FIN 501 – Field Trips

AOP 205 Field Trip Proposal Form

Alcohol Policy

International Travel and Safety – Students – AOP 236

 September 2016

Field Trips


Field trips are educational activities approved by an academic department of the College that support the documented learning outcomes of a program curriculum. Field trips may be considered either mandatory or optional activities for students.

Field trips are conducted under the supervision of one or more College faculty members.


A field trip is designed to add value to the classroom learning experience. It generally provides exposure to an area of the curriculum where students may observe processes, use of equipment, systems or materials, or implementation of programs, services or procedures in a workplace.

Procedures, Roles and Responsibilities

Mandatory Field Trips

1. All field trips must be approved in advance by the appropriate Dean. Approval will depend on the relevancy of the trip to the learning outcomes of the program and the availability of funds. Out-of-province trips must be approved by the Vice-President Academic or the President. International field trips must comply with International Travel and Safety – Students policy (AOP 236).

2. Mandatory field trips are listed on course outlines with the specific learning outcomes referenced.

3. Mandatory field trips are budgeted for in program budgets and are fully funded by the program. Students may be required to provide their own meals.

4. Mandatory field trips are organized and supervised by College faculty.

Optional Field Trips

1. Optional field trips are those considered to enhance a student’s educational experience, but not essential to meet course or program learning outcomes.

2. Students who do not participate in optional field trips will not suffer academic penalty, and alternative learning experiences and evaluation must be provided.

3. Optional field trips may or may not be fully or partially budgeted by the program budget.

Field Trip Requirements

1. If a field trip conflicts with other scheduled courses, the faculty responsible for the trip will discuss it with the faculty affected by the trip.

2. The use of public transportation or chartered buses is recommended. The use of personal vehicles is strongly discouraged, however, in the event that personal vehicles are used, the owner is required to provide the Dean approving the trip, with proof of public liability and property damage insurance. Should an accident occur, for individuals choosing to drive their own vehicles, the driver’s insurance is primary.

3. The faculty organizing the field trip are required to provide the names of the students and faculty participating in the field trip and emergency contact information for all participants, and if the field trip is out-of-country, a copy of all participants’ passports to the Office of the Dean before departing from the College.

Code of Conduct

1. While on a field trip, it is understood that students, faculty, and staff will conduct themselves in a professional manner consistent with the bahavioural guidelines outlined in the Student Manual and Guide – Rights and Responsibilities, the Alcohol Policy (STUD 203) and College Code of Ethics.

As a field trip is considered an extension of the classroom environment, the same behavioural expectations, policies, and discipline for unacceptable behaviours that would exist within the on-campus environment are in enforced.