Academic Operational Policies

Subject: Evaluation of Student Performance Number: AOP 224
Issued by: Vice-President Academic Date Issued: September 18, 2012
Supersedes:  ACAD 101 Page:  1 of 8
Links:

Academic Appeal Process – AOP 231

Post-Secondary Admissions, Registration & Graduation – AOP 225

Appendix B: Academic Progression Process

Appendix C: Collaborative Success Plan

Procedure

Revision
Date:
 August 2017

Evaluation of Student Performance

1. Purpose

Loyalist College is committed to standardizing the evaluation of student performance and to converting the evaluation into grade points and a Grade Point Average (GPA).

2. Application

This policy applies to all students registered in credit level courses at Loyalist College.

3. Definitions        

3.1 P (Pass)

The “P” Grade indicates successful completion of skill-based requirements in courses where a Pass/Fail evaluation system is used. Any “P” grade has no numerical value and is not included in the calculation of the GPA.

3.2 F (Fail)

The “F” grade indicates an unsuccessful attempt to complete the skill-based requirements in courses where a Pass/Fail evaluation system is used. Any “F” grade has no numerical value and is not included in the calculation of the GPA.

3.3 AU (Auditing)

The “AU” grade is used for those students who are approved to audit a course by the Dean. Audit students pay full course fees, but are not required to attend class, submit assignments, and write term tests nor final exams. No evaluation is provided and no credit is granted. The approved Audit Request Form (available from the Registrar’s Office,) must be forwarded to the Registrar’s office within the first ten (10) school days of the start of the academic semester.

3.4 W (Withdrawal) 

A “W” is assigned when a student officially withdraws from a course/program by the official withdrawal date “without academic penalty” as stated in the academic schedule. A student who does not officially withdraw in writing from the course/program will be awarded a failure. To officially withdraw, the student must complete the withdrawal process. The process begins with the Student Success Mentor. Students must complete an official withdrawal form, (available from the Student Success Mentors).

The Dean may approve the “W” grade after the deadline if there are extenuating circumstances surrounding the student’s withdrawal from a course or program. 

The Dean is responsible for forwarding the written decision to approve the “W” grade(s) to the Registrar’s Office.

3.5 AG (Aegrotat)    

Aegrotat standing applies to students whose performance over a significant proportion of the course has been more than satisfactory, but where, because of compelling personal reasons such as documented illness, the student is unable to complete the course. Aegrotat standing does not carry a grade point value and is not included in the calculation of the GPA but is credited toward program requirements. In the case of illness, the student is required to present a medical certificate to the Program Coordinator. Aegrotat standing is recommended by the Program Coordinator, approved by the Dean and submitted to the Registrar’s Office with supporting medical documentation. It is only awarded in exceptional circumstances.

3.6 EX (Exemption) (documents are available from the Registrar’s office) 

An EX is assigned in recognition of academic credit deemed by the College to be sufficiently similar to program curriculum to warrant an exemption. Exemptions may also be available in certain courses through a standard, established in-class assessment and will be advised as such by faculty.

Students must make application to the course professor for exemption(s) within the first ten (10) school days of the start of the academic semester. The student bears full responsibility for acquiring and supplying all supporting documents (official transcripts, course descriptions, etc.) to the course professor as required for the purposes of evaluating a request for exemption. Courses approved for exemption are not computed in the semester weighted average. Normally an exemption will not be granted if the initial credit was obtained more than seven (7) years prior to the request. 

The School Dean or designate will make the final decision based on the material provided and specific program requirements. The signed Exemption Request Form is sent to the Registrar’s Office. Exemptions will not be added to the student’s record until the student has registered at the College. A fee will be charged per course for assessment of exemptions (please refer to current College fee structure). Students may not exempt more than 75% of program requirements. A minimum of 25% of the program credits or courses (whichever is greater) must be earned at Loyalist College.

3.7 TC (Transfer Credit) (These documents are available from the Registrar’s office) 

A TC is awarded in recognition of credits earned at an external institution. 

Students must make application to the course professor for transfer credits within the first ten (10) school days of the start of the academic semester. The student bears full responsibility to acquire and supply all supporting documents (official transcripts, course descriptions, etc.) to the course professor. Courses approved for transfer credit are listed on the academic transcript but are not computed in the program weighted average. Normally a transfer credit will not be granted if the initial credit was obtained more than seven (7) years prior to the request.

The School Dean or designate will make the final decision based on the material provided and specific program requirements. The signed Transfer Credit Request Form (available from the Registrar’s Office) is sent to the Registrar’s office. Transfer Credits will not be added to the student’s record until the student has registered at the College. A fee will be charged per course for assessment of transfer credits (please refer to current College fee structure). Students may not receive transfer credit for more than 75% of program requirements. A minimum of 25% of the program credits or courses (whichever is greater) must be earned at Loyalist College.

3.8 PLAR (Prior Learning Assessment and Recognition)

Prior Learning Assessment and Recognition (PLAR) is a process that involves the identification, documentation, assessment and recognition of learning acquired through informal means, such as workplace training, military service, volunteering, travel, hobbies, or family experiences. A PLAR candidate does not need to be enrolled in a program to initiate the process however, enrolment would be required for the results of the challenge to be recorded on a transcript.

The School Dean or designate will make the final decision on the material provided and specific program requirements. The assessment will result in a mark that will be entered on the student’s transcript. PLAR does not normally recognize work completed as part of a program of study and is therefore not a mechanism to upgrade marks previously received. A fee will be charged per PLAR course for assessment (please refer to the current College fee structure). Students may not PLAR more than 75% of program requirements. A minimum of 25% of the program credits or courses (whichever is greater) must be earned at Loyalist College.

Courses from accredited Canadian colleges and universities are considered for transfer credit when successfully completed with a final grade of 50% or greater. Certain programs may require courses to have a final grade greater than 60% to be considered for transfer credit. Certain programs, such as Paralegal, are not eligible to receive Prior Learning Assessment and Recognition (PLAR) but could be eligible to receive transfer credits for courses taken at other post-secondary institutions.

3.9 Pre-requisites

A course or courses in which a student must be successful in order to be registered in a course offered in a subsequent semester. A pre-requisite will be designated only when a student would be disadvantaged or destined to be unsuccessful if a passing grade in the pre-requisite course is not achieved.

3.10 Co-requisites

Two or more courses that are normally taken concurrently, but may include courses taken sequentially but within the same semester. If a co-requisite is designated, then a student must be successful in all co-requisite courses. If unsuccessful, all co-requisite courses must be retaken. A co-requisite will be designated only when a student would be disadvantaged or destined to be unsuccessful if the course or courses were taken in different semesters. A co-requisite may be waived when a student has taken all co-requisite courses, but was unsuccessful in one, on the approval of the appropriate Dean and the Registrar.

3.11 Anti-requisites

A course or courses delivered as electives where the outcomes align significantly with those offered in a required program of study. Courses are generally given as anti-requisites when there is a very strong, documented overlap between the material studied in each course, and so there would be little educational value in registering in both courses. Anti-requisites should only be designated when the course would not be a broadening experience for the student.

4. Policy Statement

Loyalist College is committed to standardizing the evaluation of student performance and to converting the evaluation into grade points and a Grade Point Average (GPA).