Academic Operational Policies

Subject: Student Code of Conduct – Positive Learning & Living Environment  Number:  AOP 209
Issued by: Executive Director, Student Life and Leadership Date Issued:  August 19, 2013
Supersedes: N/A Page:  1 of 3

OHS-008 Respectful College Community

Evaluation of Student Performance – AOP 224

OHS-007 Violence Prevention

Appendix A & B: Loyalist College’s Behaviour Responsibility Protocol and Fair Notice Statement

Appendix C: Professional Codes of Conduct

Academic Audio and Video Recording Guidelines

 August 2022

Student Code of Conduct – Positive Learning and Living Environment

1. Introduction and Purpose

This policy outlines the expectation for behaviour while a student is attending Loyalist College. As a member of the Loyalist College community, it is the expectation that everyone will conduct themselves in a manner that advances the collective wellbeing of all community members. This includes upholding conduct that maintains a safe and respectful climate in which learning can flourish and all members of the community are treated with respect.

2. Application

This policy applies to all full-time and part-time students.

This policy applies to community members’ conduct on campus and off campus where the conduct may impact the maintenance of a safe, respectful and productive campus environment.

This policy does not supersede or negate any rights or responsibilities provided by law.

This policy presupposes that all its students are adult learners who have accepted the principle that they share responsibility with Loyalist College for creating and maintaining a safe, respectful and productive learning environment.

In addition to this policy, there may be a number of academic programs and institutional policies, guidelines and regulations that may apply and which may be administered including, but not limited to, an Academic School or Residence.

3. Policy Statement

This Code of Conduct is designed to provide an explicit definition of the minimum standards of personal conduct that Loyalist College expects of all its students including those who are distance students. It represents, for Loyalist College, a benchmark of expectations regarding students and defines the boundaries within which a rewarding and mutually supportive learning environment can be created. It is based on the assumption that students attending Loyalist College already uphold these statements of conduct and can, without reservation, endorse them.

The terms of this mandate are prescribed by:

  • The founding documents of Loyalist College;
  • The laws to which Loyalist College is subject including Human Rights’ legislation

    and the AODA;

  • The collective agreements that govern all academic employees, support staff, and administrators;

  • The administrative contracts that govern management employees;

  • The operational policies and procedures of Loyalist College central to these documents, and the processes that created them, is an assumption about the maturity and appropriate personal conduct of all students studying at Loyalist College. Student conduct will be demonstrated in six (6) distinct areas of activity:

  • Conduct respecting the dignity and worth of every member of the Loyalist College Community, free from discrimination and harassment;

  • Conduct relating to behavioural expectations, academic performance, participation, attendance, and recording;

  • Relationships with all members of the community both inside and outside of the classroom;

  • Conduct that upholds all federal, provincial and municipal laws and bylaws;

  • Relationships with faculty and staff outside of the classroom;

  • Academic integrity and the academic appeal process

3.1 Conduct respecting the dignity and worth of every member of the Loyalist College community, free from discrimination and harassment

Loyalist College respects the dignity and worth of every member of its community and provides for equal rights and opportunities, free from discrimination and harassment. Each member of the Loyalist College community shares the responsibility for creating and maintaining a working/learning environment free from discrimination and harassment. Any form of harassment, whether verbal or written, in person or via email, electronic messaging system or other electronic/internet-based process, or telephone, is unacceptable. Any deviation from this standard is unacceptable and will not be tolerated. The protection detailed in the Human Rights Code will be extended to all members of the Loyalist College community. Loyalist College reserves the right to apply for, or invoke, any of the exclusions provided in the Human Rights Code where it is deemed to be in the best interest of Loyalist College or its community to do so.

In addition, Loyalist College values and fosters practices that promote the equitable treatment of all members of the Loyalist College community. Each individual is responsible for their actions at all Loyalist College approved or sponsored activities, both off and on campus. While protecting the rights of the individual, Loyalist College policy incorporates procedures and actions to address any and all appropriately documented complaints alleging discrimination or harassment. Definitions of harassment, sexual harassment, discrimination, and other terms are found in the procedures throughout this policy.

In addition, students are not to display any kinds of discriminatory material. This can be a notice, sign, flag, symbol, emblem or any other similar representations (such as a cartoon) that shows the intent to discriminate or harass, or an intent to provoke others to discriminate.

3.2 Conduct relating to behavioural expectations, academic performance, participation, attendance, and recording

Students will take responsibility for their own academic achievement. Students will demonstrate their commitment to their own goal of educational advancement by attending class, completing their assigned work, and complying with copyright legislation as outlined below.

3.2.1 Behavioural expectations and prohibited conduct

Students are expected to conduct themselves in a manner that exemplifies the values upheld by Loyalist College by preserving a safe, respectful and inclusive environment for all of our college community. Prohibited conduct is identified on a continuum based on relative harm to or impact on the rights of others. Cumulative or repeated behaviour will result in an increasing level of sanction, although the incident on its own may not warrant the recommended outcome. The Loyalist College Behaviour Responsibility Protocol (appendix A) outlines the four (4) levels of violation and the corresponding sanction in response to any behaviour contravening this code.

Further, no person shall cause by action, threat or otherwise, a disturbance that the member knows or ought to know, obstructs any activity organized by the College or the right of another member or members to carry on their legitimate activities, to speak or to associate with others. For example, peaceful picketing or other activity outside a class or meeting is an acceptable expression of dissent. Silent or symbolic protest will not be considered disruption under this Code of Conduct. But, noise that obstructs the conduct of a meeting or other regular college business, or forcible blocking of access to an activity does constitute disruption.

3.3 Health Risk Mitigation

Loyalist Colleges takes the health and well-being of its students and employees very seriously. To mitigate the risks of spreading COVID-19 to its community, the College is requiring its students to follow all directives in keeping with Public Health guidance and/or regulations.

Physical distancing, the use of face coverings and hand hygiene, along with a number of other health and safety precautions have been set out by the Ministry of Healths COVID-19 Directives. It is mandatory that we all diligently adhere to these health precautions as well as to College policies that include, but not limited to, return to school protocols, sign in/sign out, lineups, directional signage and classroom rules for the health of Loyalist College and its community.

4. Procedure

Inappropriate behaviour that constitutes a minor or major offence as defined in the Loyalist College Behaviour Responsibility Protocol (appendix A), may be dealt with according to the procedures outlined in that protocol. Fair warning is given that we reserve the right to initiate a Violence Threat/Risk Assessment when a member of the Loyalist community behaves in a manner jeopardizing the safety and security of Loyalist College (appendix B).

If a member of the Loyalist College community is involved in multiple behavioural disciplinary actions, this may result in immediate suspension based on Loyalist College’s Cumulative Disciplinary Response. In the event of expulsion, a student will be withdrawn from their program/course(s) and subject to the rules and regulations outlined in AOP 225, section 3.2.6 Program Withdrawal, and section 4.1 Refunds. In addition to Loyalist College’s policies, all students are also subject to both criminal and civil law, as enacted by local, provincial, and federal governments. Loyalist College will cooperate fully in situations that fall under these jurisdictions, but also reserves the right to apply its own policies and procedures independent of the processes or outcomes of the procedures required by these jurisdictions.

4.1 Conduct in Academic Settings


Students will ensure that their behaviour is, at all times, respectful of others and supportive of class objectives. Students are not to use the classroom or online environment to:

  • Utter abusive, profane, or obscene language, or any other disruptive or aggressive behaviours;
  • Make remarks or engage in conduct that is racist, sexist, homophobic, or in other ways discriminatory;

  • Engage in behaviours, or make remarks that could reasonably be interpreted as threatening;

  • Attempt to divert the class in support of any personal, political, religious, or social agenda;

  •  Attempt to use class as a forum to complain about the class or professor;

  • Engage in cyber bullying, phishing, posting violent or hateful content using social

    media, or privacy invasion. Students are reminded to be prudent about what they post online at all times;

  • Display signs of impairment due to the use of alcohol or drug/illegal substances. Students will ensure that their conduct in the classroom and online contributes to a safe, respectful and productive learning environment at all times.

4.2 Participation

Students are expected to:

  • Complete assignments, projects, and any other classroom activities set by the professor for evaluation;

  • Bring concerns about any class situation, or about the course, to the attention of the professor in a respectful and constructive manner;

  • Identify any concerns about the conduct of other community members that is perceived as interfering with the safety and harmony of that individual to their faculty, Dean, residence, security, or student services staff.

4.3 Attendance

Attendance contributes to student success. Students are encouraged to make all efforts to attend all classes and arrive at each class on time. If a student is late arriving, they should enter with minimal disruption. If a student needs to leave a class early, they should leave with minimal disruption. Loyalist College recognizes that as adult learners, students will make individual decisions regarding attending classes. Loyalist College expects that students understand and accept that there may be consequences resulting from their decision not to attend or to arrive late. Students are advised to review their individual course outlines and program manuals to be aware of faculty attendance expectations and inform faculty of known absences a required.

4.4 Recording during academic programming

The use of electronic devices including the recording of learning activities will respect the work, dignity, and reasonable expectations of privacy of all individuals in the College community. To support students’ learning, electronic devices and recording of classes may be required by the Ontario Human Rights Code and/or the Accessibility for Ontarians with Disabilities Act. Faculty must be informed of all instances of electronic recording in the classroom.

In the event audio/video recording occurs, it is to be used solely for the purpose of augmenting a student’s studies. Faculty will inform all individuals participating in a class or any electronic recording of teaching and learning activities. Any such materials, including course materials, lecture, and other recorded information captured in the learning environment, may not be reproduced or uploaded to publically accessible web environments.

The recording and/or use of an electronic device while participating in placement activities is expressly forbidden and will result in immediate removal from the placement.

4.4.1 Procedure – Students:

Students should review the program manual on guidelines about recording of classroom activities. All members of the class must be informed that they are being recorded.

Intentional misuse of electronic devices or recordings, or intentional misrepresentation when requesting the use of a device or recording, shall constitute a violation of this Code of Conduct policy and relevant sanctions will be imposed.

Students using an electronic recording device in class to record without faculty permission will be given a written warning. A second offence may lead to the student being expelled from the class and a third offence may lead to expulsion from the program.

4.4.2 Procedure – Faculty:

Faculty wishing to record a class session will provide students with the learning outcomes or rationale for the recording prior to obtaining written consent from the participants. The faculty will provide written description of the process used to destroy or delete the recording. A student not willing to participate in the recording may be given an alternative assignment without academic penalty.

4.5 Professional and Personal Conduct

Professional conduct is different from academic conduct, but is still an important part of a student’s pursuit of employment in many professional careers. Professional conduct is appropriate conduct as defined by a professional organization. Many professions have specific codes of conduct that must be adhered to in order to become, or remain as, a

member of that profession. Adherence to professional codes of conduct is often a requirement of an employer and unethical and/or unprofessional behaviour may result in job loss, legal consequences, or other negative consequences.

Loyalist College requires that students in programs leading to professional designations must demonstrate behaviour appropriate to practice in those professions. When a student’s behaviour is inconsistent with the expectations of a given profession, it will be considered an incident of professional misconduct, and the student may be immediately removed from the course or program by the Dean as required when safety of the environment is compromised by the behaviour. A student demonstrating professional misconduct may receive a course failure up to and including suspension or expulsion from any practicum, fieldwork, or program at the Dean’s discretion based on guidelines from professional bodies.

For a list of professional codes of conduct, please see appendix C.

In addition to professional conduct, Loyalist College expects that students will exhibit appropriate personal conduct (conduct not determined by a professional body) that is in accordance with good citizenship as well as institutional policies. The following activities will not be tolerated and will be treated in the same manner as incidents of professional misconduct:

  • Coercion: persuading someone to do something through the use of force or threats.

  • Dishonesty: behaving in a fraudulent or deceitful manner.

  • Breach of confidentiality: sharing confidential information that was communicated

    in confidence to the detriment of a person.

4.6 Relationships with Loyalist College community members

Relationships outside the classroom refers to student-to-student, student-to-faculty, and student-to-staff interactions in such areas as the Student Access Lab (SAL), outside of the building, gymnasium, lounges, cafeterias, and other Loyalist College spaces designed for students to use, either for study, for access to services, or for socializing, and interactions that occur off-campus in activities sponsored by Loyalist College.

Students are expected to demonstrate courtesy and respect in all their interactions with other students, faculty, and staff members, including communications on the internet and any forms of social media.

Student interactions with faculty and staff outside the classroom can occur in two (2) contexts:

  • Contacts directly relating to their learning situation (for example, with faculty or staff assisting students’ work in areas such as libraries, labs, or offices); or,

  • Contact with a faculty member, support staff member, or member of the College administration in any non-academic matter or setting.

Students should:

  • Feel free to discuss, in a courteous and respectful manner, any issue concerning their academic standing or learning experience with the faculty member who is teaching them.

  • Schedule any discussion to take place during the office hours that may be posted by that faculty member or at a mutually determined time.

  • Maintain a non-confrontational attitude in interactions with faculty, and should approach even difficult matters with a view to resolving the problem at hand.

  • Use their Loyalist College email account for all email contact with faculty or staff. 4.7 Academic Integrity
    Please see AOP 216 Academic Integrity.

4.8 Smoking

Smoking is strictly forbidden in non-designated areas and will fall within the responsibility of security personnel to monitor and address.

Smoking of any cannabis products is strictly prohibited on Loyalist College property including designated smoking areas.

Students who can demonstrate proof of a legitimate medical marijuana prescription provided by a licensed physician must register with the Manager of Accessibility in Student Success. The Manager of Accessibility will assess the impact of the medication on the student’s ability to perform and meet the demands of their program (i.e. use of mechanical equipment). This would require clear documentation on the impact of the medication from the prescribing physician. If there is no impairment, the Manager of Accessibility will assist the student in developing a reasonable accommodation plan in consultation with the Loyalist College Workplace Health and Safety coordinator. The accommodation of medical marijuana will be approached no differently than any other form of accommodation. Students will be required to provide evidence of an approved accommodation to security upon request.

4.9 Appeals

Any appeal to procedures relating to this policy must be made to the Senior Vice-President Academic in writing.