Here’s a list of frequently used student forms:
- Academic Appeal:
Academic Appeal Form
College faculty and staff are strongly committed to resolving student concerns at the informal level. However, in the event that it is not possible to resolve the concern through the informal process, students may choose to pursue a formal Academic Appeal.
- AccessAbility Services:
AccessAbility Services Application
The AccessAbility Services team is committed to providing academic supports to students with documented disabilities. Services are free, voluntary and confidential.
- Ancillary Fee:
Ancillary Fee Opt-in Form
All full-time students are automatically opted in to ancillary fees each semester. This form is only to be used for a student who has previously opted out of one or more ancillary fees and would like to opt back in.
- Completion Letter:
Completion Letter Request Form
Use this form to request that a letter of completion be sent to your Loyalist email. Please note that this letter can only be requested after you have successfully completed your final semester.
- Course Add/Drop Form:
Course Add/Drop Form
Use this form to add or drop a course. Please note this form requires your program coordinator’s signature.
- General Education manual registration form:
Use this form to manually register for a GNED.
- Loyalist College Immunization Record:
Please complete this form if your program requires an up-to-date immunization record. This information can be obtained from your public health unit and/or your family physician. Send the completed form to the Loyalist College Student Health Centre prior to the start of the semester.
- Official Break – For Employment Letter
Loyalist College does not provide letters for employment purposes confirming summer breaks. Employers are requested to view the Academic Schedule which outlines dates for scheduled programs.
International Students are also encouraged to provide employers with a copy of their Letter of Acceptance (LOA) indicating the start/end dates of the academic program, as well as with their Study Permit which outlines the conditions of their employment. To review the eligibility requirements for working in Canada, employers can also refer to this page on the Government of Canada’s website.
- Ontario Learn Course Equivalent:
Loyalist College – Ontario Learn Course Equivalent Form
This form is used by faculty to give permissions to take Ontario Learn courses in place of in-class courses. It requires your coordinator’s signature.
- PLAR, Transfer Credit or Exemption Form:
Transfer Credit/Course Exemption/PLAR Request Form
Use this form to apply for Prior Learning Assessment and Recognition, Transfer Credits or Exemptions. Be sure to follow all of the instructions on the form before handing it in.
- Program Change:
Program Change Request Form (International Students)
Please complete this form to request a program change. This form is only to be used by international students. Domestic students wishing to change programs should speak with their Enrolment Services Officer (located in Room 2H1).
- Release of Information:
Authorization for Release of Student Information Form
Complete this form to provide Loyalist with permission to release information to a third party (e.g. parent, guardian or spouse).
- Request for Verification of Enrolment:
Verification of Enrolment Request Form
Fill out this online form to request that a Verification of Enrolment letter be emailed to your Loyalist email.
- Study Permit Extension Letter:
- If you are required to extend your Study Permit as you will be beginning a new program – you may use your Letter of Acceptance (LOA) for the new program. There is no additional letter to provide.
- If you are required to extend your Study Permit due to course failures and will be extending your studies – please see the International Manager in person for this request. A $25 fee will apply.
Request for College Withdrawal Form
Use this form to withdraw from your program. Please take the completed form to Student Success services.
*International students MUST visit the International Centre to request a withdrawal.
Please note: Students requiring a letter not listed above will need to submit a request via email. The request will be reviewed for validity and, if granted, students will pay a $25 fee.
- Continuation of Interest-Free Status Application
- Adjust Local Travel
- Parental Income Verification
- Request for Grant-Only Funding