Academic Operational Policies

Subject: Academic Integrity Number: AOP 216
Issued by: Vice-President Academic Date Issued: October 2004
Supersedes:   Page: 1 of 2

Copyright Ownership – AOP 206

Student Code of Conduct: Positive Learning and Living Environment – AOP 209

Appeal Process – AOP 231

Evaluation of Student Performance – AOP 224

Integrity in Research and Scholarship – AOP 220

Academic Integrity Agreement

Appendix A: Breach of Academic Integrity Form

Process Flowchart

Revision Date: August 2017

Academic Integrity Policy


Academic Dishonesty: includes a variety of actions including, but not limited to, plagiarism, conflict of interest, cheating, falsification, misrepresentation and fraudulent behaviour, and copyright breaches.

Plagiarism: presenting and using another’s published or unpublished work, including theories, concepts, data, source material, methodologies or findings, including graphs and images, as one’s own, without appropriate referencing and, if required, without permission.

Conflict of interest: failure to appropriately manage any real, potential or perceived conflict of interest, in accordance with the Institution’s policy on conflict of interest in research.

Cheating: to take an examination or test in a dishonest way, as by improper access to answers or misrepresentation of any work that is not your own.

Falsification: manipulating, changing, or omitting data, source material, methodologies or findings, including graphs and images, without acknowledgement and which results in inaccurate findings or conclusions.

Misrepresentation and fraudulent behavior: providing incomplete, inaccurate or false information or behavior, including taking an examination or completing an assignment for another student or having another student take an examination or complete an assignment on your behalf.

Copyright: means the rights and responsibilities as identified in the Copyright Act (see AOP 206).


Loyalist College believes that the development of self-discipline and acceptable standards of academic integrity are fundamental to the learning process. The establishment and maintenance of professional behaviour is the responsibility of all members of the Loyalist College community.

Students must comply with legislation regarding copyright, trademark, and licensing agreements. The law applies on the intranet/internet as it does on paper. Students will not, for example, violate copyright conditions specified on Loyalist College-owned software, texts, and/or any other materials subject to the terms of this legislation.

Students who are not familiar with this legislation should clarify their responsibility with Loyalist College library staff. Students should be aware that Loyalist College will not provide protection or assistance relating to charges arising from violation of the copyright law.

All students are expected to conform to the following behaviour:

  • Represent themselves honestly in all communications, applications, assignments, examinations, and other correspondence. This includes the inappropriate use or possession of unauthorized aids or assistance in connection with any form of academic work. It is expected that all work submitted must be one’s own or clearly and appropriately cited as per course outline requirements;
  • Use computer resources, including the internet, in accordance with Loyalist College policy and not store or transmit offensive material through computing resources.


Loyalist College will penalize acts that demonstrate disregard for the standards of academic integrity:

  1. First documented offence will result in a grade of zero on any material that can be demonstrated to be dishonest.
  2. Second documented offence will result in a grade of zero for the course.
  3. Third documented offence will result in suspension from the program for one calendar year (two academic terms).
  4. Fourth documented offence will result in permanent expulsion from the College.

Process for Faculty:

If a professor has reasonable cause to suspect that a student has plagiarized, submitted false materials, cheated on an exam, or in any way behaved in an academically dishonest manner, he/she will:

  • Notify the student of their suspicion and provide evidence;
  • Provide the student an opportunity to respond to the allegation;
  • Provide written notification to the dean including the offence, the interactions, and the sanction using the BREACH OF ACADEMIC INTEGRITY form;
  • In light of finding the student culpable, a mandatory grade of zero will be assigned.

Process for Dean/Designate:

When a BREACH OF ACADEMIC INTEGRITY form is submitted, the dean/designate will:

  • Provide a copy of the BREACH OF ACADEMIC INTEGRITY form to the Registrar/Associate Registrar to be recorded on the student’s record.

Process for Test Centre Invigilator:

If an invigilator, who is not the student’s professor, has reason to believe that a student is cheating during an examination, he/she will:

  • Notify the student of their suspicion and provide evidence;
  • Retain the examination and require the student to leave the examination area immediately;
  • Inform the student that should their professor find them culpable based on evidence provided, they will be unable to write in the Test Centre in the future;
  • Submit a written report to the professor of events requesting written confirmation of the actions taken.

Process for Student:

If a student has reason to counter allegations of academic dishonesty he/she will:

  • Respond to allegations of academic dishonesty;
  • Appeal the decisions as per the College Appeal Process (AOP 231)

Process for International Student:

Incidents of academic dishonesty may result in poor academic standing (course failures) which may impact future requests for permits from Canada Immigration. International students are responsible for understanding and ensuring they comply with the eligibility requirements of Canada Immigration which are outlined on their website

Process for Enrolment Services:

In order to accurately track the number of breaches of academic integrity, Enrolment Services will record the breaches on the student’s record.

  • The Associate Registrar will receive the completed Breach of Academic Integrity form.
  • The offence will be recorded in the student information system.
  • The Associate Registrar will inform the dean as to if it is the first, second, third, or fourth offence.