Academic Operational Policies

Subject: Academic Integrity Number: AOP 216
Issued by: Vice-President Academic Date Issued: October 2004
Supersedes:   Page: 1 of 2

Copyright Ownership – AOP 206

Student Code of Conduct: Positive Learning and Living Environment – AOP 209

Appeal Process – AOP 231

Appendix A: Breach of Academic Integrity Form

Revision Date: August 2017

Academic Integrity Policy


Plagiarism: presenting and using another’s published or unpublished work, including theories, concepts, data, source material, methodologies or findings, including graphs and images, as one’s own, without appropriate referencing and, if required, without permission.

Conflict of interest: failure to appropriately manage any real, potential or perceived conflict of interest, in accordance with the Institution’s policy on conflict of interest in research.

Cheating: to take an examination or test in a dishonest way, as by improper access to answers.

Falsification: manipulating, changing, or omitting data, source material, methodologies or findings, including graphs and images, without acknowledgement and which results in inaccurate findings or conclusions.

Misrepresentation and fraudulent behavior: providing incomplete, inaccurate or false information or behavior.

Copyright: means the rights and responsibilities as identified in the Copyright Act.


Loyalist College believes that the development of self-discipline and acceptable standards of academic integrity are fundamental to the learning process. The establishment and maintenance of professional behaviour is the responsibility of all members of the Loyalist College community.

Students must comply with legislation regarding copyright, trademark, and licensing agreements. The law applies on the intranet/internet as it does on paper. Students will not, for example, violate copyright conditions specified on Loyalist College-owned software, texts, and/or any other materials subject to the terms of this legislation.

Students who are not familiar with this legislation should clarify their responsibility with Loyalist College library staff. Students should be aware that Loyalist College will not provide protection or assistance relating to charges arising from violation of the copyright law.

All students are expected to conform to the following behaviour:

  • represent themselves honestly in all communications, applications, assignments, examinations, and other correspondence. This includes the inappropriate use or possession of unauthorized aids or assistance in connection with any form of academic work. It is expected that all work submitted must be one’s own or clearly cited;
  • use computer resources, including the internet, in accordance with Loyalist College policy and not store or transmit offensive material through computing resources.


Loyalist College will penalize acts that demonstrate disregard for the standards of academic integrity:

  1. First documented offence will result in a failing grade on any material that can be demonstrated to be dishonest.
  2. Second documented offence will result in a failing grade for the course.
  3. Third documented offence will result in suspension from the program for one (1) calendar year and a notation on the transcript that states “required to withdraw for one academic year for reasons of academic misconduct”.
  4. Fourth documented offence will result in expulsion from the College with a notation on the transcript that states “required to permanently withdraw for repeated acts of academic misconduct”.

Process for Faculty:

If a professor has reasonable cause to suspect that a student has plagiarized, submitted false materials, cheated on an exam, or in any way behaved in an academically dishonest manner, he/she will:

  • Notify the student of their suspicion and provide evidence;
  • Provide the student an opportunity to respond to the allegation. When a learning opportunity exists to support student learning in regard to the offence, collaborative action planning should take place;
  • If not satisfied with the response, complete the Breach of Academic Integrity form (Appendix A) and submit it to Enrolment Services;
  • Provide a copy of the completed form to Enrolment Services and the student.

Process for Test Centre Invigilator (if applicable):

If an invigilator, who is not the student’s professor, has reason to believe that a student is cheating during an examination, he/she will:

  • Notify the student of their suspicion and provide evidence;
  • Retain the examination and require the student to leave the examination area immediately;
  • Submit a written report to the professor of events requesting written confirmation of the actions taken.

Process for Student:

If a student has reason to counter allegations of academic dishonesty he/she will:

  • Respond to allegations of academic dishonesty;
  • Appeal the decisions as per the College Appeal Process (AOP 231)

Process for International Student:

Incidents of academic dishonesty may result in poor academic standing and as a result, students will NOT be eligible to apply or maintain the Off-Campus Work Permit (OCWP). If at any time International students become ineligible for the OCWP, it is their responsibility to surrender the OCWP permit to Canada Immigration. Information is available at